Posted: Wednesday, May 23, 2012 6:36 pm

The Provincial Offices of the Society of Jesus in Britain, based in London (Mayfair) has a vacancy for an individual who can provide a high standard of written and spoken English and has the ability to communicate with people at all levels confidently and courteously. Attention to detail is important and the right applicant must be able to work as an approachable team member.

All applicants should be accomplished in IT skills across all Microsoft packages. This is a post for an all-rounder, therefore applicants must also be flexible where necessary.

There are about fifteen people working in the office covering general and financial administration, media, fundraising, healthcare and other related works.

Main Responsibilities

• Answering the switchboard 9am – 5pm. Screening all incoming calls in an efficient and courteous manner and assisting callers where possible  
• Welcoming all visitors and offering and providing refreshments
• Responsible for keeping the reception area tidy
• Keep Outlook diaries up to date. Prepare for meetings, provide refreshments and tidy up on conclusion of meetings
• Maintain office filing systems for all departments
• Scanning of documents for electronic filing
• General typing of letters, excel spread sheets, emails etc as required 
• Dealing with general e-mail enquiries
• General photocopying
• Mail to be collected daily and distributed. Franking of outgoing post with visits to post office when required. Maintenance of franking machine
• Assisting with bulk mailings on a regular basis
• Occasional shopping for kitchen supplies, refreshments and preparing for working lunches. Keep kitchen tidy, wash up after meetings etc. ordering of internal weekly kitchen supplies
• Stock taking and ordering of stationery
• Following training, maintain Access and INVU databases
• Other ad-hoc tasks as required

Salary: In the region of £20 - 23k (negotiable, depending on experience)

For further information and an application form please contact: recruit@gbsj.org
                                        
Closing date for applications
Tuesday 5th June 2012